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Assistant Director of Finance

Apply locations Istanbul Private Residences time type Full time posted on Posted 3 Days Ago job requisition id REQ10301826

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

About Four Seasons Istanbul Private Residences

The Four Seasons Private Residences are situated right where the districts of Ulus, Etiler and Levent converge, at the heart of a location which pulses with life and culture.

History and future, contemporary and traditional civilization, and art and pop culture all come together in one place, as the region showcases the city’s most upscale shopping districts, renowned culinary destinations, and dynamic entertainment options. The Etiler neighbourhood of the Besiktas district, is one of the most prestigious and exclusive residential area of Istanbul, on the European side of the Bosphorus.

The property will be spread over multiple low-rise buildings, consisting of 82 apartments, in the range from 3-6 bedrooms. Operated by Four Seasons, the homeowners experience best in class amenities including a Bar-Lounge Area, Meeting Room, Kid’s Playroom, Golf Simulator, Cinema, Pool, and Fitness/Spa facilities.

As part of the residence team in a Four Seasons standalone residential property, you will have a unique opportunity to continue to define and establish the operating model for standalone Four Seasons Private Residences.

As the leader in branded residences, Four Seasons currently operates 53 residential properties in 21 countries and 65% of the projects in our pipeline contain a residential component.

Join our Team

Residence Assistant Director of Finance

Four Seasons Hotels Istanbul Private Residences is seeking Assistant Director of Finance. Don't miss this unique opportunity to be part of our award winning team, while excelling your career with the world's leading luxury hotel company!

MAIN SCOPE OF DUTIES:

Being responsible for the safeguarding of the residence assets and financial resources to ensure that the homeowner’s interests are protected whilst maintaining the reputation of Four Seasons as operator. Ensure that the residences are operated in a manner as stipulated in the terms of the project governing documents and Four Seasons Management Agreements. Assist the Director of Residences in the administration of all financial aspects of the Residential Operation, to ensure that all local and corporate policies and procedures are observed and to ensure the financial and legal integrity of the business is maintained.

JOB FUNCTIONS:

Thoroughly understand and possess a working knowledge of the Four Seasons Accounting and Finance manual.

Excellent understanding of the month end process including, but not limited to, the preparation of financial statements, accruals, and journal entries, maintaining reconciliations for all balance sheet accounts in an established corporate format and in accordance with generally accepted accounting principles.

To be able to read, interpret and understand the legal and governing documents of the project and set up methodology, allocation methods and working practices for compliance purposes.

Great attention to detail along with a continuous innovation of daily work, identifying improved processes and opportunities within the business for improvement.

Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies.

Assist with labour meetings and ensure the labour model is efficient and appropriate for residence occupancy throughout the year.

Ensure the preparation of a comprehensive monthly report of the entire financial results of the residences in established corporate formats and in accordance with the governing documents, Four Seasons Management Agreements, and generally accepted accounting principles.

Monitor the status of the Accounts Receivable aging and billing collection of Service Charges and other charges. These must be aligned with the governing documents and local standards and maintain adequate cash flow.

In conjunction with the Corporate Risk Management team, ensure that adequate insurance coverage is procured on both a global and local basis.

Prepare allocation methodology between residences and common areas in a manner which is consistent with governing documents, local legislation, and common practice in the marketplace for a similar level of luxury residential development.

Maintain files on all contracts, leases and agreements and ensure compliance with their requirements, ensure proper authorisation has been obtained for all residence specific contracts, leases and other agreements and competitive bids are on file where applicable and reviewed prior to execution of contract. All agreements that are entered into must be done in line with the Four Seasons management agreements, Four Seasons policies and procedures, Owner lease agreements and any other relevant agreements / legislation that may be applicable.

Ensure that monthly reconciliations for all balance sheet accounts are prepared and signed off in accordance with policy, with special attention paid to the bank accounts.

Review all purchase orders and approve or deny as appropriate, to ensure that the service charge budget is respected at all times. Any overages are to be approved by the Director of Residences in writing. It is the Finance Managers responsibility to ensure that this control mechanism is adhered to at all times.

Prepare the annual service charge budget and review with Director of Residences as appropriate.

Prepare all VAT tax returns and any other reporting that is required by local legislation on time and accurately.

Monitor and control expenses of the residences to ensure that the service charge budget is respected at all times.

Proactively suggest ways to reduce costs and look to implement such savings on an on-going basis.

Continuous striving for improvement of process and efficiency.

To act as a core team member for emergency response, fire and life safety

Planning, organising, leading, controlling of different projects and finance related matters.

Establishing a rapport with the residence owners, developers, and fellow colleagues in other hotels.

Have a global working perspective and excellent communication skills, both written and verbal.

Assist Director of Residences in establishing policies, rules, internal controls, and safeguards.

Participate in and develop employee training programs to minimise staff turnover and maintain high morale.

Meeting with the Regional Director of Finance on a regular basis to communicate all accounting activities and results and any other relevant issues, which may affect the success of the residence operation.

Network within the community to ensure that neighbours are respected, and third parties view the residences in a positive light. Any interactions with third parties must always be professional and in a way of the highest ethical and moral code.

SPECIFIC COMPETENCIES:

Working knowledge of Not-For-Profit entity accounting or fund accounting.
Proven leadership skills in a residences / hotel / resort environment.
Strong interpersonal and relationship building skills to work with cross-functional teams negotiate for resources and influence stakeholders and to gain acceptance of and commitment to plans, ideas, initiatives as appropriate.
Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings.
Strong reading comprehension and competency in legal language reading comprehension.
Strategic, analytical and solid business acumen.
The ability to be part of the Private Residences Emergency Management Team
Promote a continuous learning environment that creates an atmosphere for professional development opportunities.
Apply an ethical and moral approach to influence the outcome of situations.
Serve as a role model for others by demonstrating appropriate business conduct and ethical principles.
Continuously seek to improve / develop the performance of others and continuously strive to improve his / her own performance.
Require a working technical knowledge of generally accepted accounting principles and job knowledge of all positions in accounting and purchasing. These should include but not limited to accounts payable, credit management, cashiering function, and complete understanding of the general ledger.
Excellent excel and computer skills, Sun Accounting and Opera knowledge would be preferable

GENERAL:

To ensure I have read the employee guide and have an understanding of and adhere to the Residences’ rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.

To undertake other duties and responsibilities which, while outside the normal routine, are within the overall scope of my job.

To report for duty punctually wearing the correct uniform/attire and name badge. To maintain a high standard of personal appearance and hygiene and adhere to the Residences and department personal appearance standards. Be a role model in this area.

To provide a friendly, courteous and professional service at all times.

To comply with local legislation as required.

To maintain good working relationships with my colleagues and all other departments through working by The Golden Rule.

To respond to any changes in the Residences as dictated by the needs of the industry or company.

To be flexible and extend my job duties to carry out any other reasonable duties and responsibilities within my capability, as assigned, including redeployment to alternative departments/areas if required, in order to meet business demands and resident service needs.

To attend training and meetings as and when required.

To ensure, as directed by my Manager, and following completion of my initial job training, that I remain up to date with regards to Manual Handling and COSHH as relevant to my role.

Sky’s the Limit
Four Seasons Hotels and Resorts have been ranked FORTUNE magazine’s ‘100 Best Companies to Work For’ every year since 1998... Come and find out why! With over 100 hotels in 38 countries, Four Seasons is dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality. The deeply instilled Four Seasons culture is personified by its employees – people who share a single focus and are inspired to offer great service.

What to Expect
Competitive Salary & Wages
Private Health Insurance
Excellent Learning and Development opportunities
Complimentary Employee Meals

Discounted Indoor Parking Privileges
… and so much more!
Learn more about what it is like to work at Four Seasons, visit us:

Legal Disclaimer:

7 Nisan 2016 tarihli Resmi Gazetede yürürlüğe giren 6698 Sayılı Kişisel Verileri Koruma Kanununa istinaden, özgeçmişinizde yer alan kişisel bilgileriniz kurum bünyesinde oluşacak mevcut ve gelecek işe alım talepleri doğrultusunda istihdam amaçlı kullanılacak olup, kişisel bilgileriniz veri tabanımızda gizlilik içerisinde saklanacaktır.

Özgeçmişinizin veri tabanımızda istemediğiniz takdirde contactus.bosphorus@fourseasons.com adresi ile iletişime geçmenizi rica ederiz.

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Assistant Director Of Finance

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Dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality, Four Seasons can offer what many hospitality professionals dream of -the opportunity to build a life-long career with global potential and a real sense of pride in work well done.

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